Welcome to Free Elements! We are excited to offer another year of dance lessons in Terrace B.C. Parents and Guardians, please read this package in full. By registering and joining Free Elements you agree to all terms set forth in this document by Free Elements Dance Studio.
How we operate
Our general program runs nine months, from Saturday September 12th 2020 – Sunday May 30th 2021. Our Year End Recital Rehearsal is set for Saturday May 29th 2021 with the Performance happening on Sunday May 30th. We break our year down into two sessions:
Saturday September 12th, 2020 – Christmas Break (4 Months)
Saturday January 4th 2021 – May 30th 2021 (5 Months)
To see your schedule, billing, and important class documents please login to your account with Studio Director:
If you are new you must set-up an account: Click the link above, followed by “Forgot Your Password”. The login is your email address, which will prompt you through steps to create your own password for future logins.
Please make sure the email address provided on your registration form is up to date as this is your access to Studio Director. You can also visit our website (www.elementsdanceterrace.com) and our Facebook page, Free Elements Dance, or our Instagram – @freeelementsterrace to stay on top of all studio news and events.
Office Phone / Miss Molly: (250)-975-0087 Miss Jess: (250) 922-4940
Have a complaint or need to file an incident report? Login to your Studio Director account. Under “Actions” click “View Class Documents”. Fill out the appropriate form and submit your Complaint form or Incident Report via email.
Payment Days –
This season we will not be hosting an in-person payment day due to COVID-19.
Our preferred method of payment is email money transfer to:
Registration fees –
Registration: reduced to $12 this season!
Receipts are provided electronically to your email address provided on your registration form and registered / entered on your Studio Director.
• Family Discount – 2nd Dancer from the same household – 15% off (This excludes Creative Dance and Adult Sessions)
Pay for the entire year in full upfront on Sept 5th receive 10% off your total. (this does not include payment plan with post-dated cheques)
*NEW*Any dancer with First Nations Status will receive a 10% discount on tuition
Late Fees/Interest Build-up
Tuition is due at the top of each session. We are willing to work with families and create manageable payment plans, but this must be discussed and agreed upon before the beginning of the season.
Late fees will be added to your account if monthly tuition fees are not paid up on time. If late, fees accrue, interest will apply as follows:
One month overdue – 2% interest added to existing fees
Two months overdue – Additional 2% interest added to existing fees
If fees are still outstanding after two months past original due date, each occurring month will increase by 2%. ie. 4% interest on month three, 6% interest on month four etc. This is on top of all unpaid fees including previous interest added. So please pay your fees on time. We can make individual payment plans that work for you so that you don’t get behind.
How to Pay
Our preferred method is Electric Money Transfer EMT (send to email@example.com No password needed as we have direct deposit set up!
1. Pay for full year (9 months) upfront (10% discount) – (Due September 5th 2020)
2. Pay for Fall Session (4 months) – (Due September 5th 2020) & Pay for Spring Session (5 months) – (Due January 1st 2021)
3. Set up a monthly payment plan with post-dated cheques – September Tuition Due Sept 5th 2020, each month after tuition fees are due on the 1st
We also accept:
Credit Card (if paying by credit card family, status, and full season discount is only 5%) Costume deposits will NOT be taken on CC. See page 5) A payment appointment will need to be arranged to pay with CC.
Cheques – we accept post dated cheques and we can make a payment plan that works for your family’s budget delivered to: 3477 River Drive – Thornhill
Money orders delivered to: 3477 River Drive – Thornhill
***Cash in a labelled envelope dropped off at (3477 River Dr Thornhill)
If paying in cash it must be in an envelope marked with the amount, the dancers name and class, and must cover all months Sept-Dec. We will not accept any cash money that is not labeled and in an envelope.
Please make cheques payable to Free Elements Dance Studio for all payments unless otherwise notified. Please make sure the memo section of your cheque includes where this money is to be allocated (tuition, choreography, privates, costume deposit etc).
All General Program Classes $50 / per class
This separate costume deposit is due at the same time as your tuition. This is payable to Free
Elements Dance. Without payment a costume will not be ordered for your dancer.
Please make sure the memo section of your cheque includes your child’s name and what class they are in, please also mark “costumes”. We will not take credit card payments for costume deposits.
If a costume is not ordered for your dancer (ie. If you do not continue in January 2020 and provided notification prior to Nov.1, 2019) a costume deposit refund will be provided. If we have not been notified by November 1st 2019 there will be no costume deposit refund.
If your deposit amount is more than the costume cost, you will be refunded the difference. If your costume cost is more than your deposit, money will be owed and the costume will not be released until paid in full. Fees will be reflected on your Studio Director Account.
Costumes will not be ordered for dancers if their account is in arrears, nor will they be released in the Spring until fees are up to date. Thank you.
Pacific Northwest Music Festival requires a $9 fee per dancer in groups. If your dance is in the PNMF this fee will be added onto your costume invoice based on the number of groups your dancer(s) participates in. This is for Pre-advanced Jazz and Senior Jazz only.
If your child is selected to perform in an additional piece of choreography whether solo, duo, trio, or small group, additional fees will apply.
In-House Choreography fees are payable to Free Elements Dance and are due on the first session of choreography.
Refunds and Withdrawing From Classes
You have a two-week window from your first lesson to decide if you wish to withdraw from dance. We are happy to issue refunds at this time, with the exception of registration fees.
Withdraws after week two – 80% Tuition refund
Withdraws after the first month of classes – 50% Tuition refund
Otherwise there’s a four-month commitment with no refunds. If your dancer does not wish to continue in January you must inform the studio by no later than November 1st 2020. If you do not inform us that your child will not continue in January you will automatically be enrolled in the next session (January – May).
We will require full payment for the second session on January 1st 2021.
The Shuffle – To ensure your dancer is in the correct class for the season, please bring be advised that these first two weeks may involve a shuffle.
Dancers are expected to attend every class, with the exception of illness or family obligations. When possible, notice must be given one week in advance. If a dancer is sick or unable to attend class, parents must inform the Free Elements Office ASAP via email: firstname.lastname@example.org. We will not accept Facebook posts, FB messenger, or texts as a notification of a dancers absence. Please do not email the teacher directly when sending absent notifications.
Please arrive on time (which means 5-10 minutes early!) for class. Tardy dancers are asked to wait outside the dance room, as to not disrupt the class. The teacher will greet them at the door as soon as possible. If absences or tardiness are frequent, parents will be notified.
Dancers who are showing a high volume of unexplained absences, go on vacations mid-season, or are sick for extended periods of time, may not be in sections of choreography they missed. Attendance is very important when a dance is being created. More importantly poor attendance will affect the dancers technique and progression throughout our dance year.
If your child is ill, please keep them home.
Classes are held at Skeena Middle School Dance Room, 3411 Munroe St., this
is our main Studio.
We also use My Fitness Centre studio located at 4650 Lazelle Ave. http://
Both studio spaces are rented from second parties by Free Elements and we must treat them with utmost respect.
At Skeena – Dancers are asked to stay in the common area / cafeteria while waiting for classes. Dancers should not roam or run through the halls and cafeteria, or go upstairs.
If parents rely on the school bus to drop students off for dance, we expect young dancers to follow these rules, as the instructor often arrives after the buses.
My Fitness – To access the studio space, we must walk through the workout gym. We ask each student to walk quietly through the gym to the back studiospace. Teachers and Teacher Assistants will meet students at the Front desk and guide them to the studio.
Phones – Students are not permitted to use their phones during class. Nor during breaks in class lessons. If a student has an urgent need to connect with parents, they must ask the teacher permission. If phones become an issue in any class, phones will be collected by the teacher at the start of class then redistributed at the end.
Since we do not have lockers, we ask that all dancers place their bags along the bench by the windows in the Skeena Dance Room. This will reduce clutter along the wall and dance floor. At My Fitness Centre, please leave your outdoor shoes in the entrance mudroom, and bring your bags and belongings with you into the studio.
Classes are not held on public holidays unless otherwise posted. Classes are not held during Winter Break or Spring Break. Please check your email, the website/ Facebook page for any other cancellations. (Ex. Snow Days / Power outages)
Pacific Northwest Music Festival
The festival takes place in April. To prepare, dancers must take part in a rehearsal at the REM Lee – PNMF Stage Rehearsal TBA
Year End Recital 2021
All dancers registered in the 2020/2021 Season will participate in our Year End Show Recital taking place at the REM Lee Theatre end of May 2021.
Only graduating dancers, or dancers who were selected to perform at BC Dance Provincials will be asked to perform a solo in our Year End Show. All soloists will have an opportunity to perform their solo during our Soloist Gala.
All dancers should have a designated “Dance Bag” to store shoes, attire etc. to ensure all dance needs are present for class. Dance bag should include:
Clean dance attire
Class appropriate dance shoes Deodorant
Snack (for dancers who start right after school)
The T-Shirt Crack Down! We no longer want to see baggy t-shirts that slowly filter in throughout the year. If you aren’t prepared for class with the correct attire you may be asked to sit and observe class for that day.
Form fitting dance attire has its purpose; we need to see you move, we need to see posture and positioning.
All students need form fitting dance wear, including black tights, black bodysuit and black jazz or tap shoes or black modern dance socks are suitable so the teacher can offer correction of body placement. However, the following can also be worn:
Black tank top
Black T-shirt (form fitting) Black work-out top
Small earrings (studs) may be worn, but no other jewelry (No dangly earrings, necklaces, bracelets, or watches or Fitbits) Medical Bracelets are okay.
Hair must be tidy and tied back away from the face. If hair is too short for a ponytail, please use headband or hair clips. Hair should not be a distraction in class.
Ballet / Pointe
Light pink tights are required for all ballet students. Hair must be in a tidy classical ballet bun with bangs pulled back.
Dancers should have tights pulled up to their belly button or smallest part of their waist. No underwear underneath ballet outfit as tights act as underwear. Make sure tights cover the feet.
Pink bodysuit, pink tights, pink ballet slippers. Pink ballet skirts (above the knee) can also be worn, but is optional.
Navy blue bodysuit, pink ballet tights, pink ballet slippers.
Intermediate 3/Senior Ballet
Black bodysuit, pink tights, pink ballet slippers.
Shoes can be ordered from Spectrum City Dance in Prince Rupert, call Gina (250)-624-6131 and explain you are a beginner, provide shoe size, width etc.
Dancers need to have indoor/clean sneakers, hair must be tidy. Dancers can reflect their own personal style, but must not be distracted by their outfit.
Stretch & Strength
Wear Workout attire and bring indoor/clean sneakers. You can bring your own weights/yoga mat/Thera-band if you prefer.
Please refer to Jazz attire, exception of tap shoes, either lace-up or slip on.
All black: Long pants and long sleeves are recommended. Be prepared for floor
No loose fitting clothing. Please wear gymnastics or workout attire, go barefoot. Hair must be up and out of face.
All other dance attire can ordered from All Seasons or Spectrum City Dance in Prince Rupert (250)-624-6131, 845 Fraser Street, Prince Rupert, BC, Canada V8J 1R1. Or ordered online www.dancewearsolutions.com
Company Team Guidelines
These rates do not include choreography fees. You will see a change in rates. I have included the rate per class, to better show the breakdown. Included in your rates are Sunday rehearsal hours throughout the year.
Breakdown of coverage:
- Studio Space Rental
- Instructional fees
- Rental of the REM Lee
- Liability Insurance
- Sunday Groups and Open Solo rehearsals for the entire season (includes instructor and space rentals fees)
Please contact us for rate information. email@example.com or call – 250-975-0087.
Accounts in Arrears
Families whose accounts are in arrears will not be able to attend choreography until they have provided payment. Please contact Terri or myself to settle accounts.
• A full year commitment to classes, rehearsals, and competitions (Prince George, Terrace, Prince Rupert).
• Dancers will partake in as many dance opportunities as possible. They will attend ADAPT workshops in Prince Rupert (November), and all workshops held at the studio and in town.
Our goal is to bring more performance opportunities in the community for our young dancers. This looks like:
- Fall and Winter Show – Fundraiser for Company Dancers.
- Performing at an elementary school assembly. Our goal is 2 times per season.
- Solo Gala in February (date TBA).
- Attending Community event as entertainment.
- Performing at Terraceview Lodge.
- Nutrition (we will be hosting at least two short workshops with a Nutritionist for company dancers 12 and older).
- Guest assessments by a Physiotherapist to assess and assist dancers with best placement, and muscle activation. Get stronger, using the right muscles!
- Connect dancers with summer workshops that will help tailor a dancer towards their graduation dance aspirations.
What to Expect
Not only do dancers gain self-confidence by dancing in front of a large audience; it instills a sense of discipline and motivation that will carry throughout the rest of their life.
Dancers will always be respectful of all other dancers on their team and in the studio, and other dance studios. Remember, you are representing the entire team when away at competitions.
Dancers will train hard and laugh hard! We want you to enjoy dancing, and at the same time to work hard within your group. You get back what you put in, and your biggest competition will always be with yourself. Treat every single class as an opportunity to grow and improve.
Dancers will represent their team and community with the utmost professionalism at all times.
To become a member, a dancer must possess a positive attitude, great dedication, organization and an exceptional understanding of dance technique. This is measured by a dancer’s performance throughout the previous dance season and the audition. Being invited to join the team is an outstanding privilege, as not every dancer at the studio will have this same opportunity. Dancers chosen must remain humble.
If you do not make the team this year, make it an opportunity to learn and grow. This will provide great feedback that you can bring forth into your dance year. It will help you grow and potentially succeed in your next audition.
Attendance is a very important aspect of being a member of Company. When a dancer is absent, they are missing important lessons and they are holding up the choreography/cleaning progress. This is a team that will only be successful if everyone acts and thinks like a team. Most importantly, continuously being absent will not further a dancer’s technique. We need and expect 100% dedication. A dancer on the competition team should only be away from class if they are severely ill. Dancers that are “under the weather” should be viewing class.
Because attendance is so critical to the success of the team, our members are allowed four absences throughout the entire dance season unless a doctor’s note is provided. Parents must notify the teacher in advancer if their child will be absent from any classes.
Dancers are NOT permitted to miss any classes the week prior to a competition. Should a dancer continuously miss classes, they will be excused from the team.Absent notices must be emailed to instructor. We will not accept any notices on the Facebook page.
Groups are recommendations, and optional. If we have placed your dancer in too many for your family at this time, please advise BEFORE choreography commences and we will be happy to adjust to make it work for you. Once you are in a piece you are committed, choreography and costume fees will be due, all rehearsals must be attended.
Group and solo/duo choreography will take place July 31-Aug4th with Rebekah Asselstine, During Summer Intensive with Jessica Ames, Kara Nolte, and Erin Lequereux Aug 14-19, and Sept.1-3 with Portia.
Solos/Duets/Trio/Small Special Group
Dancers may be selected to perform in an additional solo/duet/trio/special group. This is given at the discretion of the studio. These dances are a privilege that must be respected as the highest honour. Dancers must maintain a positive attitude at all times to continue their special dance. If parents feel their child is in too many groups, please speak to the studio prior to any choreography commencing.
These special dances are a separate flat rate, payable upon commencement of choreography classes. Payable to Free Elements Dance.
Dancers are required to use their own time to rehearse their special dances as studio and staff time is limited.
Additional In-House Choreography Fees
- Solos: $200
- Duos: $100 per dancer
- Trios: $83 per dancer
- Groups: $60-$65 per dancer (outside of classroom time)
- Cleaning: $30-$50 per hour
*all rates include GST
* In-house includes, Molly Boyetchko, Paige Bowles, Tatiana Block, Emily Barron, Haley Boutilier, Kara Ternes.
Jessica Ames Choreography Fees
- Solos: Reduced to $250
- Duos: Reduced to $350
- Trios: Reduced to $450
*all rates include GST
Special Guest Group Choreography
- $100 per dance
- $150 per dancer (Carley-small group fees)
- $215 per dancer (Portia-small group fees)
*all rates include GST
Choreography fees will cap at 7 dances ($700 max including GST). Any additional group fees will not be charged after that point. Invoices will be sent out once choreography commences.
Carley Cofield Choreography
- Solos: $400
- Duos/Trios: $500
Rebekah Asselstine Choreography
- Solos: $375
- Duos: $450
- Trios: $500
Portia Favro Choreography
- Solos: $325
- Duos: $500
- Trios: $650
Kathryn McVittie Choreography
- Solos: $300
- Duos: $375
- Trios: $75/hr (5 Hour Minimum)
Julianne Chapple Choreography
- Solos: $300
- Duos: $450
- Trios: $600
Parents are required to make a costume deposit of $150 per dancer at the start of the dance season. Please make out to Free Elements Dance Studio. Please provide an outline in the memo where you are allocating these fees.
Company Necessities List
- Black Jazz Shoes
- Tan Jazz Shoes
- Turner Lyricals ( 2 Pairs – Practice & Competition)
- Pink Ballet Shoes
- Pointe Shoes*
- Hip Hop Shoes (Supportive)*
- Tap Shoes*
*only required if in this specific genre.
- Black – Convertible
- Nude – Convertible
- Pink – Convertible
*These should be in new condition with no holes, runs, or stains.
- Black Sports Bra (plain straps)
- Nude Bra (moveable straps)
- Nude Shorts
- Nude Thong (or a low cut brief may work)
- Nude Bodysuit
- Sticky Boobs (provide coverage only not support)
Please note: It is very important to have a variety of pieces as all costumes are not the same and you will need to mix and match. Thongs are required because not all costumes will work with the shorts or panty lines. Think of it in the same lines as makeup, not something you allow your child to wear every day, but it is a must for competition time.
Competition & Class Wear
- Black Bodysuit
- Black Booty Shorts (these are used often under costumes)
- Ballet Bodysuit (in the correct colour needed)
- Socks for Modern
- Tights (pink for ballet, black for jazz)
Hair & Make up Kit
- Bobby pins (match hair color)
- Hair nets (match hair color)
- Bunhead pins (match hair color)*
- Hair gel
- Little elastics
- Ponytail holders (match hair color)
- Rat tail comb
- Bun maker (match hair color)
- Hair straightener
- Curling iron
- Static spray
- Lint roller
- Make-up wipes or remover
- Cotton swabs
- Fake eye lashes
- Eye lash glue
- Body tape (or glue)
- Black & White thread & needle
- Assortment of make up brushes
- Safety pins
- Assortment of Eye Shadow
- Red Revival Lipstick
- Pink in the afternoon lipstick
- Nail polish remover
- Tensor bandages/braces
- Ice packs